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Display and Art Exhibit Policy
Mission
The Jacob Edwards Library enjoys a rich
legacy of excellent service and is committed to the promotion
of reading, education, literacy, culture, and lifelong
learning for persons of all ages in the Southbridge community.
-Library Mission Statement, Long Range Plan
The
Library welcomes the opportunity to provide local artists the
opportunity to exhibit their works to the general public.
Exhibits include a wide range of media and content thus
reflecting the diversity and the vibrancy of the artistic
community in Southbridge. While every attempt will be made to
accommodate the needs of the individual artist, the following
policies and procedures are designed to bring equity to the
exhibition process.
Physical Limits
The
Jacob Edwards Library provides local artists space within the
first floor common area of the library. Freestanding display
panels [72”x38”], pedestals, floor and tabletop easels, and
glass display cases may be available for display of works.
Artwork must be framed and wired for hanging; the Library
provides the proper hardware for hanging on the display
panels. At the discretion of the Library Director, the
exhibition space may accommodate two or more artistic displays
concurrently.
Application
Interested artists may apply for an exhibition slot by
submitting a completed application to the Jacob Edwards
Library Display Committee. Applications are available on-line
or at the Circulation Desk. Artists will be notified
following a review process.
Documentation
Three weeks prior to installation, the artist must provide
the Jacob Edwards Library Display Committee with a profile of
the artist’s history in an 8”x11” format. Additionally, the
artist must provide the Library with an announcement poster
[8”x11” or 11”x14”]. The announcement poster must include the
following: name of the library; name of the artist; name of
the exhibit; if any; medium; dates of the exhibit. The artist
profile and the announcement may be either black and white
print or color. The Library will provide the proper frames
for display of the artist profile and the announcement.
Finally, the artist must provide the Library with a printed
price list, if the works are for sale. The price list must
include the number, the name of each work and the price; also,
the list must include the name and contact information for the
artist for interested buyers. The Library staff will not be
involved with sales transactions. Do not post prices on the
individual works. A 15% commission on each exhibited work
sold must be presented to the Friends of the Jacob Edwards
Library. This money helps to ensure the continuation and the
expansion of future exhibitions.
Hanging
Hanging and dismantling of the exhibit is the responsibility
of the artist. Library staff is not available to help in this
process. However, a Display Committee member will be
available for guidance during the installation process. It is
the responsibility of the artist to label her or his artwork.
Installations are normally scheduled for the first weekday of
the month; dismantling the exhibit is normally scheduled for
the last weekday of the month. A final review by the Library
Director will occur the day of the installation to review the
appropriateness of the artwork. Any work deemed incompatible
with the policy of the Jacob Edwards Library must be removed.
Exhibitions run for the period of one month.
Publicity
The
Jacob Edwards Library Display Committee is solely responsible
for all press releases issued for each exhibition. Based on
the artist profile provided, the Library will prepare and
submit press releases on behalf of the Library and the
artist. It is imperative that artist profiles be submitted
three weeks prior to the installation. The Library will
promote the exhibition through the normal Library public
relations channels. Personalized invitations to the Opening
Reception are the responsibility of the individual exhibitor.
Opening Reception
The
Friends of the Jacob Edwards Library host the Opening
Reception for each exhibit. The date and time must meet the
approval of the Library Director and the Friends of the Jacob
Edwards Library. Receptions are generally held on the first
or second Thursdays of the month, provided they do not
conflict with a scheduled Jacob Edwards Library event. The
Library will advertise the exhibition and Opening Reception to
the general public; the artist will advertise the exhibition
and Opening Reception to colleagues, friends, family members,
and civic organizations. At the discretion of the Library
Director, either the Library or the exhibitor may provide
music and floral arrangements to create a warm environment for
the reception; however, candles are not permitted.
Liability
The
exhibit is accessible to the public during all normal
operating hours. The Jacob Edwards Library is not responsible
for the care and safety of the works displayed. The Library’s
insurance policy does not include works exhibited; therefore,
exhibitors must sign and submit an Exhibit Registration and
Release form prior to installation.
Approved February 7, 2006
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